LEWISTON, ME  04240-7101



APRIL 25, 2008


Committee Chairman, Phil Morgan, called the meeting to order at 0830 hours. 


            Committee members and guests present:


            Joanne G. Potvin - Director, Androscoggin Unified Emergency Management Agency

            Mark Ryberg – Proctor & Gamble Auburn

            Jessica Smith – Pioneer Plastics

            Kendall Putnam – Asst Plans, Training & Ops Officer, Androscoggin Unified E.M.A.

            Philip Morgan – At Large

            Paul M. LeClair – Chief Lewiston Fire Department

            Jeremy Wherren – International Paper

            Jamie Robinson – St. Lawrence & Atlantic Railroad

            Vivian Matkivich – Lew/Aub Water Pollution Control Authority

            Ray Lussier – Auburn Safety Officer

            Wayne Werts – Chief Auburn Fire Department

            Andy D’Eramo – Director Lew/Aub 911

            John Silvestri – Knight-Celotex

            Ken Allen – DCP Midstream (formerly Duke Energy)

            Eric Lynes – Red Cross


There was a quorum to conduct official business of the Committee.





The Secretary's report for the meeting of 28 March was accepted without change.  Meeting minutes are now posted on the web site:












A.                                        Committee Secretary reported there were no requests for community right-to-know information since the last meeting


B.                                         Committee Secretary provided the SERC and SERC Training Reports – no report until after the meeting of May 20; Annual SERC HM Conference is scheduled for June 11-12 at the Augusta Civic Center – Joanne has registration forms if you need some; EMA Training Report – Hazmat/WMD Awareness Training completed for Group Two of Lew/Aub 911 on April 24; Phase Two of the Tri-County / three-phase exercise is the Functional Exercise was conducted on May 3 in Canton and part three, the full-scale exercise, will be conducted on October 11;  request from Sabattus Fire Department for a full Hazmat Ops Course has been approved by SERC and the course is scheduled for April 28, 30 and May 6,8 and 10 – there were no other training reports


C.                                         Financial Report: Funds received since last meeting: $3,459.17 for $1,365.00 for Hazmat Ops Refresher Training for Sabattus Fire Dept + $1,782.98 for HSGP invoice (contract planner) + $250.00 as additional rebate for the Okidata printer + March earned interest of $61.19; total LEPC expenditures $380,014.78; unencumbered balance $26,779.55 and encumbered balance $11,563.98; purchases made since last meeting: none – NOTE:  with the additional $250 rebate on the Okidata printer, making it a total rebate of $500.00, the net price for that printer is only $99.98


D.                                        Status of Homeland Security Grant 2007 - Where are we now?


Nothing new to report on


E.                                         COBRA Team status: no responses to report on since the last meeting


F.                                          IMAT Vehicle status:  RCM radio techs have removed all radios and interoperability unit from Maxi MERV and waiting on their call to schedule re-installation in Mini MERV; computers and docking stations have been received and programmed; printer still to be ordered; vehicle currently at Whited Truck Center for installation of inverter and other electrical components


G.                                        Status of Facilities reporting – some of the facilities that reported only to MEMA and not to the LEPC have now complied with reporting to us and the same for facilities that reported to us and not to MEMA – they have now reported to MEMA – there are a  few stragglers who will be contacted in the next couple of weeks










A.                    Incidents at Safe Handling – April 5 and April 21 – debriefing scheduled by Safe Handling for May 7 pertaining to the April 5 event; Joanne will contact Rob Somerville and request that he do a brief presentation on these events at the next LEPC meeting


B.                    Notification of Lew/Aub 911 via cell phone – IMPORTANT INFORMATION:  if 911 is dialed from a cell phone, that call is automatically routed to Maine State Police in Gray and the call is NOT forwarded to the local 911 service except for an emergency; to report chemical spills to the fire department, when they reach or exceed the established RQ, you need to call that fire department directly – for Lew/Aub fire departments, you should dial 911 from a regular, conventional telephone OR dial 784-6421 from a cell phone


C.                    Sharing of emergency information – when a facility has an incident that may involve surrounding exposures, please be sure to notify those exposures – even if the incident does not result in any major problem, those exposures should be called as a “good neighbor” policy – a recent event resulted in streets being closed and the facility surrounded by a large number of police and fire vehicles; this concerned surrounding exposures when their employees could not get to work and especially when they learned that the facility having the event had evacuated its employees – a call to that facility and other exposures would have prevented them from being alarmed / concerned about their safety; please review your plans to ensure that all of your facility’s exposures have been identified and that notification numbers are current – the EMA staff can assist you in identifying your exposures and providing notification numbers







A.        none





Next Meeting is  MAY 30, JUNE 27, JULY 25, AUGUST 29, SEPTEMBER 26, OCTOBER 31, NOVEMBER 21, DECEMBER 19 - 8:30 A.M. at the Androscoggin Unified Emergency  Management Agency located beneath Lewiston Fire Headquarters at 45 Oak Street in Lewiston – please be sure to use the Oak Street entrance to the EMA office.





            Meeting adjourned at 9:20 A.M.