LEWISTON, ME 04240-7101

MARCH 27, 2009

In the absence of the Committee Chair, the Committee Vice Chair, John Silvestri, called the meeting to order at 0830 hours. Introductions were done and the committee welcomed Kevin Oliveira of St. Mary’s Regional Medical Center.

Committee members and guests present:

Joanne G. Potvin - Director, Androscoggin Unified Emergency Management Agency
Ken Allen – DCP Midstream
Wayne Cotterly – Director Poland EMA
Robert Daigle – International Paper Auburn
George Merrill – Deputy Chief, Lewiston Fire Department
Kendall Putnam – Asst Plans, Trng & Ops Officer, Androscoggin Unified Emerg Mgmt Agency
John Silvestri – Knight-Celotex
John McGuire – General Electric, Auburn
Gordon T. Riordon – PanAm Railways
Irene Gagne – Pioneer Plastics
Scott Clark – Safe Handling, Inc.
Stephen Brezinski – Maine DEP
Ron Dyer – Poland Spring/Nestles Water North America
Kevin Oliveira – St. Mary’s Health Systems

There was no quorum to conduct official business of the Committee and the Committee agreed to function by consensus.


The Secretary's report for the meeting of 27 February was accepted without change. Meeting minutes are now posted on the County EMA Website:


A. Committee Secretary reported there were no requests for community right-to-know information since the last meeting
B. Committee Secretary provided the SERC and SERC Training Reports – SERC meeting minutes still not yet received; MEMA/SERC have changed from the Annual Hazmat Conference to the 1st Annual Maine Partners in Emergency Preparedness Conference which is scheduled for April 30-May 1 at the Augusta Civic Center – Conference Registration brochure/form can be accessed by going to the MEMA web site - go to the “Spotlight” box and click on the link for Maine Partners in Emergency Preparedness Conference – the page with conference info will open up and click on the Adobe link that indicates “ can be downloaded now in Adobe® .pdf format.” . If you have difficulty with this, call us and we’ll forward it hard copy for you; EMA Training Report - EMA Deputy Director, has been busy conducting ICS 400 training for Livermore and surrounding communities on March 9 to 11 and will attend an exercise documentation course at April 14 to 16 at MEMA; the Bates College Full-Scale exercise will be conducted May 28 at 10 AM at Bates College; training for CERT/CART is ongoing with another day-long training session scheduled for Saturday 28 March; Irene Gagne of Pioneer Plastics reported that Pioneer will host a Hazmat Ops Course on May 12-13-14 from 7:30 AM to 3:30 PM and to contact Ray Lussier for more info / cost information
C. Financial Report: Funds received since last meeting: $4.64 in earned interest from TD Banknorth + $21.57 in earned interest from Androscoggin Bank (for February) + $2,765.35 quarterly LEPC stipend + $6,615.00 for ops Refresher Trng for Lewiston FD + $142.05 for ICS trng invoice for total of $9,548.61; total expenditures $ 401,049.27; unencumbered balance of $26,592.36; encumbered balance of $12,694.50; purchases made since last meeting – none; purchases to recommend - none
D. Status of Homeland Security Grant 2007 - Where are we now?
Leftover FY-06 HSGP money being made available for a second round of portable/mobile radio sets as well as for generator transmission switches at critical facilities – both application periods close April 15
E. COBRA Team status: nothing to report since the last meeting
F. Reminder that 2008 Chemical Inventory Reports (Tier II Reports) were due March 1 – some are still sending reports via mail or hand-delivering them – if you are not the one responsible for preparing and sending your facility’s reports, please advise the responsible person(s) that we can ONLY accept electronic submissions; we have been saying this for over two years and every year we find ourselves backtracking to facilities that do not follow the rules of submission; we have also received an extensive list from SERC with facilities that have reported to SERC and not to LEPC and facilities that have reported here and not to SERC and Tim has spent considerable time cross-checking the list to determine who still has to report to who – please note that Tier II Reports must be sent ELECTRONICALLY to the State Emergency Response Commission (SERC) – to the Local Emergency Planning Committee (LEPC) [for Androscoggin County it is the County EMA office] – and to the fire dept in the municipality in which you do business
G. Results of Ammonia Functional Exercise Briefing – no one to report


A. There was a question about pressing *57 on the telephone after receiving a bomb threat so that police are able to trace the call – Joanne has not been able to obtain info on that practice as of yet